Process Module: Manage Entity

Process Title: Manage Inventory

Definition: Process where entity is evaluated and tracked for retention and version preference.  The entity may be considered for retention either in its current format or to be reformatted or might be withdrawn. Metadata may be modified to track its status through the process and to reflect decisions.

Workflow / Process Diagrams:

Use Cases:  This service could be used in resource weeding, relocation, reformatting, or withdrawal. Space allocation is under consideration for a particular collection and those resources move through a process in which each is selected for withdrawal, relocation, and/or digitization.

Reference(s):

1. (NLA Services Framework 6.6: Control) Track where collection items are at a given time.  This includes the circulation of items to internal and external users, as well as the movement of items for exhibition, preservation management or repository management purposes.
2. (NLA Services Framework 6.7: Archive) Transfer a business object (or copy of) to a data store governed by specific (archival) management policies.
3. (E-Framework: Archiving) This Service Genre describes systems that support the long-term preservation, management and managed disposal, if appropriate, of digital materials. The goal of such a system is to allow retrieval of the materials by members of a designated community of potential users. Long term preservation requires active decisions to be made about ways of ensuring that technological changes, such as new media and data formats and obsolescence of old ones, do not prevent retrieval in future. Long term planning to prevent degradation of the storage medium is also required.
4. (CollectionSpace Functional Requirements: Location and Movement Control Requirements) The management and documentation of information concerning the current and past locations of all objects or groups of objects in the organization’s care to ensure the organization can locate any object at any time. A location is a specific place where an object or group of objects is stored or displayed